Best event lead capture apps for 2027

This page is for the 2027 budget conversation: which exhibitor app to buy, and how the bill moves when the team or the show gets bigger. We make Swopi, so we list it first. Prices are from each vendor's own pages, checked on 11 November 2026. Organizer rental prices and the one-show order forms are in best lead retrieval apps and lead retrieval cost. How a badge is built is in best badge scanner apps.

What to compare before you sign

• What makes the bill bigger? Seats, events, credits, or nothing until the next renewal.
• Is CRM included? On some tools it is an add-on, or only on the quoted tier.
• Is enrichment included? A low seat price can still bill again for each enriched lead.
• Does badge scanning need the organizer? Some apps read the printed badge. Some need the organizer's API, which is a second purchase.
• What happens to the lead data? Read the terms if the vendor also sells data or tools to organizers.

How event lead capture apps charge in 2027

Checked on 11 November 2026. Open the linked page before you put a number in a budget. Where the page shows no price, the vendor quotes it.

The event lead capture apps, one by one

1. Swopi

Swopi sells event lead capture as a company license, not as a price per scan. Staff use their own phones. Modes in the app are Event badge, Paper card and LinkedIn QR. Swopi AI adds contact and company data from 20+ sources, and the lead syncs to HubSpot, Salesforce, Dynamics 365, Zoho CRM, Pipedrive or monday.com. Digital business cards, with templates and a locked design, are a different product and a different quote. See the badge scanner.

2. Popl

Popl also quotes team pricing instead of printing it. The pricing page says the quote covers unlimited users, events and leads, with no per seat fee and no credits. Teams pick either the event lead capture plan or the digital business card plan. That split matters if you need both: they are not one line item. Swopi vs Popl is the product comparison.

3. Tendro

Tendro is the published per-event price: $499 for everyone at that booth, scans included, enrichment included. You can test scans at a desk before you pay. CRM sync starts when you pay for the first event. A busy calendar (10 or more events) is discounted. The discount is a call, not a table. If you only need one show, this is a number you can put next to a rental without waiting for a quote.

4. BoothIQ

BoothIQ lets a small team start without a contract. The pricing page has a $0 Starter for two people, a $199 pass for five days, and Team at $499 a month, which you can pause. The limit that matters for a CRM-led team: HubSpot and Salesforce sync is Enterprise, and Enterprise is a quote. Starter and Team export a CSV. A third person on Starter does not push new leads to the shared team until you pay.

5. momencio

momencio prices people, then time. Capture is $100 per seat a month billed yearly, at least five seats, which they total as $6,000 a year before add-ons. The FAQ says the term is 12 months, with no mid-year cancellation and no refunds. Badge scanning uses the organizer's event API, bought from the organizer. Budget that API as well as the seats when the show requires it. CRM integrations and AI EdgeCapture are extra.

6. Mobly

Mobly asks for a demo before a price, same as several tools on this list. The product page says the subscription is flat, with unlimited captures and users, and that leads sync to your CRM. It does not name the CRM or print the annual fee. Ask both on the demo, and ask which of their other products (follow-up sequences, event reporting) sit inside that fee.

7. Wave Connect

Wave Connect bills the scan, not the seat, on its event page. $2.50 a credit, four credits for a badge, one for a card or a LinkedIn QR, and nothing if enrichment fails. At that rate, 200 badge scans are 800 credits, $2,000, before the plan that includes CRM sync. On pay as you go, CRM sync needs Pro or Teams. Those prices are on the card pricing page.

8. Blinq

Blinq is a digital card platform that added event lead capture on Business. Cards are $6.99 a month or $4.99 billed yearly, minimum five, and people without a card are not charged. The pricing page does not state a per-lead dollar price. The help center does: capturing a lead is free of credits, and each enrichment is one credit at $5 on pay as you go, even when no email or phone is found. Budget the credits separately from the cards. Bulk credits are a sales quote.

9. Cvent iCapture

iCapture is Cvent's product for exhibitors who capture at many events, not the rental an organizer turns on for one Cvent show. No public price. If your stack is already Cvent, the demo is worth taking. If it is not, you are buying a platform relationship as well as a scanner. Confirm that on the call.

10. Vendelux Lead Scanner

Put this last because it is a different kind of product. The scanner is a companion to Vendelux's paid event intelligence platform. The page says scanning has no per lead fee, enrichment fills work email, title, company and LinkedIn, and HubSpot is the CRM. Salesforce is described as in the works. The terms (effective 26 October 2026) say the app is free as of that date, that paid features may be added, and that this is not a commitment to stay free. They also say Vendelux uses lead data as an independent controller, including for products it offers event organizers, and that lead records kept in its database survive account deletion in a form detached from your account. That is a terms question for your privacy team, not a reason to skip the product if you already use the platform and HubSpot is enough.

Which price model fits a 2027 calendar

• A few shows, you want a number today: Tendro at $499 per event, or a BoothIQ event pass at $199 if you do not need HubSpot on that tier.
• Credits: Wave at $10 a found badge, Blinq at $5 an enrichment on top of the card fee. Multiply by the leads you expect.
• Seats and a year: momencio, with the organizer API and the CRM add-on still to price.
• One quote for the team: Popl, Mobly, Cvent iCapture, and Swopi Event Lead Capture. Swopi's quote is unlimited scans and no per scan fee. Popl's published quote rules are unlimited users, events and leads, and no credits.
• You already bought the event intelligence platform: Vendelux's scanner is the companion. Read the terms.